Paperwork required for sending equipment overseas for repair

[JaseTheBass]

I need to send a piece of equipment overseas for repair and I want to make sure I have the correct paperwork to ensure I'm not charged import taxes (again) when it is shipped back to Thailand.

 

Has anyone done this type of thing before, and if so, what paperwork or other things are needed in order to do this?

 

Thanks!

[Matzzon]

First it would be nice to know what it is you will be sending. Very hard to give a correct answer on the info you have given.

However, in normal circumstances, you would not have to do anything more than sending and declaring what it is you are sending as well as the reason in the package description. It is the company that repairs the item, that has the responsibility to declare what they are sending back and why. Exceptions do exist, and therefore it would be good to know what you are sending.

[kwak250]

I thought Ford would fix the oil pump in Thailand?

[JaseTheBass]

I did shoot off an email to Thai Customs Depts, not really expecting a reply, but they did reply with all the information I needed to know. Kudos & thanks to Ms Saowanee.

 

Dear Sir/Madam,

 

With reference to your enquiry, we will clarify you the specific regulation of customs procedure for the product that is sent oversea for repairing and bring it back to Thailand, it is called "Re-Importation".

The exportation and re-importation procedure must be done according to the Customs Announcement. The import duty of the repaired goods will be calculated from repairingcost. (even it is under warrantee)

Please remind that the reimported goods must be the same item that sent to be repaired, in case that a seller/sender send you a new item for replacement although it is the same product, you have to normally pay import duty again because it will be regarded as a new item and has a commercial value.

 

The additional conditions for using this regulation consist of: 
- The item must be re-imported within 1 year from the date of export.
- The exporter name and importer name must be the same person/company.

 

The Re–Importation procedure is as follow:
1. Export clearance procedure and how to make Export Declaration:(You can study this matter at the Customs Notification No.132/2561 on page No.43)

   1) Exporter must declare with the supporting documents that goods is duty-paid imported goods (importer name must be the same as exporter)

   2) Exporter submits the Export Declaration and request the Re-Importation Certificate. The significant data in the export document must be declared as below;

     - Re-Importation Certificate = Y (equal to the request of Re-Importation Certificate)
     - Export Tariff = 2Part4
     - Privilege Code = 004
     - Tariff Code = HS code of product 8 digits
     - Declaration No = Reference number of the first Import Declaration Entry
     - Declaration Line Number= Item number in the first Import Declaration.

 

2. How to Re-Import repaired Goods: (You can study this matter at the Customs Notification No.133/2561 on page No.79) When the item has been imported to Thailandagain, importers need to submit the Import Declaration and supporting documents (e.g. copies of Commercial Invoice, Export Declaration and Re-Importation Certificate, Packing list, Air Waybill/Bill of Lading and other related documents) to Customs officersat port of entry to check and approved.

 

The significant data in the Import document must be declared as below;
     - Re-Importation Certificate = Y
     - Tariff Code and trade statistical code = HS code of product (8 digits) and trade statistical code (3 digits)
     - Import Tariff = 2PART4
     - Privilege Code = 000
     - CIF = Repair Cost
     - Reference Declaration Number = Reference number of Export Declaration

***Import duty and VAT must be calculated from repairing cost***

 

In case exporter did not request for Re-importation certificate as above at time of export but want to request this privilege for importing the repaired goods.
Importer must make a request in writing to a customs officer at the port of entry to clarified that the imported goods is the same one as those export under the ExportDeclaration  before making an Import Declaration. If permitted the Import Declaration can be done.

 

The conclusion;
If followed all the procedures above and the re-importation of repaired goods is not the new item. Then the duty will be calculated only on the repairing cost.

If not, the imported repaired goods will be taxed as if it is the first time importation.

 

We hope this clarifies your concerns. Should you require any further assistance, please do not hesitate to contact us.

 

Best regards,

 

Saowanee Songkao
Customs Call Center
Building 9,1st Floor,
Thai Customs Department,
1 Sunthornkosa Road, Klongtoey,
Bangkok, 10110, THAILAND.
Tel: 1164 (Hotline)
E-mail:[email protected]