Personal Assistant Wanted - Uk National

[benneve]

JOB DESCRIPTION

Job Title: Personal Assistant to the Board of Directors

Report to: Board of Directors

Job Summary: To provide secretarial, administrative and human resource support for the Board of Directors of Smart Digital Online Ltd.

Main areas of Responsibility:

• Management of the Board’s diaries and appointments

• Help Board manage output, workflow and office deadlines

• Take and relay accurate and timely messages from telephone callers, and answer queries where possible

• Take minutes for all meetings.

• Draft, type and dispatch all the board’s correspondence

• Liaise with relevant individuals, external organisations etc to arrange meetings, prepare agendas and draft minutes

• Maintain a comprehensive filing system

• Co-ordinate the board’s travel

• Tabulate and retrieve the board’s official expenditures and claims

• Undertake any other duties as requested by the board

HR Support to the board

Attendance & leave management -

• maintaining leave cards for the Bangkok office

• monitoring attendance sheet,

• distributing summary attendance details to management,

• filing the attendance sheet at the end of the year

Maintaining personnel files -

• filing necessary documents,

• providing necessary information to Finance and other colleagues,

Assisting with new recruitment -

• placing advertisements with institutions for various positions

• following up with candidates/arranging interviews

• following up on references

Skills:

• Ideally educated to degree level (A’ level education considered)

• A minimum of four years PA/secretarial experience at a senior level

• Shorthand and excellent typing skills- Good computer literacy, speed and accuracy essential. (MS Office, Excel, Powerpoint).

• Experience of working within an international environment, ideally international organisation and/or multinational private sector

• Experience of dealing with different time zones

• Excellent organisational skills

• Excellent communication skills, both verbal and written

• Professional telephone manner

• Willingness to work in a multicultural environment

• Proven ability to work under pressure and to tight deadlines

• Bright, confident personality

• Well presented

• Highly personable

• Flexible and mature approach with ability to work unsupervised

• Willing to travel internationally (if required)